Car Rental Agreement in Nepal: Terms & Conditions
Self-drive vehicle rental terms for Kathmandu and trips in Nepal
This page explains the car rental agreement in Nepal used by Rent Car Nepal, including self-drive rental terms and conditions, vehicle use, security deposits, insurance responsibilities and returns. By renting a vehicle, the customer (“Renter”) agrees to comply with all terms stated below.
1. ELIGIBILITY
- Renter must hold a valid driving license (minimum 2 years old)
- Must provide valid ID (Citizenship/Passport)
- Must meet minimum age requirement (e.g., 21+ years)
2. VEHICLE USAGE RULES
The renter agrees to:
- Drive responsibly and follow all traffic laws
- Use the vehicle only for personal/legal purposes
- Not allow any unauthorized person to drive
- Not use the vehicle for racing, off-roading, towing, or illegal activities
3. VEHICLE CONDITION & RETURN
- Vehicle must be returned in same condition as delivered
- Any damage, missing parts, or negligence will be charged
- Late return will result in additional rental charges
4. CLEANLINESS POLICY 🧼
- Vehicle must be returned clean and in proper condition
- Excessive dirt, stains, or odor will result in cleaning charges/fine
5. INSURANCE & LIABILITY ⚠️
- The vehicle is insured, but coverage is limited
- The renter is responsible for:
- All damages not covered by insurance
- Insurance deductible (if applicable)
- Insurance is void if:
- Driving under alcohol/drugs
- Reckless/negligent driving
- Unauthorized driver involved
6. DAMAGE & REPAIR RESPONSIBILITY 🔧
- Renter is liable for full repair cost if damage occurs
- Renter must also pay for:
- Loss of income (days vehicle is unavailable due to repair)
- Repairs must be done at authorized workshops only
7. FUEL POLICY
- Vehicle must be returned with same fuel level
- Any shortage will be charged with additional service fees
8. BREAKDOWN / ACCIDENT
- Renter must inform the company immediately
- Unauthorized repairs are not allowed
- All accidents must be reported with proper documentation
9. FINES & LEGAL LIABILITY 🚦
- Renter is responsible for all:
- Traffic violations
- Parking fines
- Government penalties
10. SECURITY DEPOSIT
- Deposit will be refunded after inspection
- Deductions may apply for:
- Damage
- Cleaning
- Late return
- Fuel difference
11. RESTRICTED USE
The renter MUST NOT:
- Drive under influence (alcohol/drugs)
- Use vehicle outside permitted area (if restricted)
- Overload passengers or cargo
- Sublease or transfer the vehicle
12. TERMINATION RIGHTS
The company may terminate rental immediately if:
- Terms are violated
- Vehicle is misused
- False information is provided
No refund will be issued in such cases.
13. AGREEMENT ACCEPTANCE
By renting the vehicle, the renter confirms that:
- All provided information is true
- All terms and conditions are understood and accepted
✍️ SIGNATURE
Renter Name: _______________________
Signature: _______________________
Date: _______________________
Questions about your car rental contract
What should I check before signing a car rental agreement?
Check the vehicle details, named drivers, pickup and return times, approved destinations, rental price, deposit, insurance exclusions and return requirements. Ask our team to explain any unclear charge before you sign. Keep a copy of the completed agreement and the vehicle handover record.
Where can I read the self-drive rental agreement?
See our self-drive vehicle rental agreement overview for the information recorded for an individual booking. For questions about the contract for your chosen car and route, contact Rent Car Nepal before pickup.
Where are the cancellation and refund terms?
Read our cancellation and refund policy before confirming your booking. Review it together with these rental terms and the agreement supplied for your vehicle.
Ready to plan your rental? Browse our rental vehicles or return to self-drive car rental in Nepal.